Management

I just found this great quote by Dee Hock, founder and CEO of VISA.

I ask each person to describe the single most important responsibility of any manager. The incredibly diverse responses always have one thing in common. All are downward looking. Management inevitably has to do with exercise of authority — with selecting employees, motivating them, training them, appraising them, organizing them, directing them, controlling them. That perception is mistaken.

The first and paramount responsibility of anyone who purports to manage is to manage self, one’s own integrity, character, ethics, knowledge, wisdom, temperament, words, and acts. It is a complex, never-ending, incredibly difficult, oft-shunned task. Management of self is something at which we spend little time and rarely excel precisely because it is so much more difficult than prescribing and controlling the behavior of others. Without management of self, no one is fit for authority, no matter how much they acquire. The more authority they acquire the more dangerous they become. It is the management of self that should have half of our time and the best of our ability. And when we do, the ethical, moral, and spiritual elements of managing self are inescapable.

Asked to identify the second responsibility of any manager, again people produce a bewildering variety of opinions, again downward-looking. Another mistake. The second responsibility is to manage those who have authority over us: bosses, supervisors, directors, regulators, ad infinitum. In an organized world, there are always people with authority over us. Without their consent and support, how can we follow conviction, exercise judgment, use creative ability, achieve constructive results, or create conditions by which others can do the same? Managing superiors is essential. Devoting a quarter of our time and ability to that effort is not too much.

Asked for the third responsibility, people become a bit uneasy and uncertain. Yet, their thoughts remain on subordinates. Mistaken again. The third responsibility is to manage one’s peers — those over whom we have no authority and who have no authority over us — associates, competitors, suppliers, customers — the entire environment, if you will. Without their support, respect, and confidence, little or nothing can be accomplished. Peers can make a small heaven or hell of our life. Is it not wise to devote at least a fifth of our time, energy, and ingenuity to managing peers?

Asked for the fourth responsibility, people have difficulty coming up with an answer, for they are now troubled by thinking downward. However, if one has attended to self, superiors, and peers, there is little else left. The fourth responsibility is to manage those over whom we have authority.

The common response is that all one’s time will be consumed managing self, superiors, and peers. There will be no time to manage subordinates. Exactly! One need only select decent people, introduce them to the concept, induce them to practice it, and enjoy the process. If those over whom we have authority properly manage themselves, manage us, manage their peers, and replicate the process with those they employ, what is there to do but see they are properly recognized, rewarded, and stay out of their way? It is not making better people of others that management is about. It’s about making a better person of self. Income, power, and titles have nothing to do with that.

Your example can be your greatest method of influence. Sadly, for some, you may be doing all of these things and find very little appreciation from those you manage. That's okay. They may think, "What does my manager do?", but it doesn't matter that they fully understand, unless you are preparing someone to take your place. Your job is not to prove your worth to those you manage. If your team is feeling individually appreciated, inspired, free to explore and get things done, then you are largely doing right by them. Still, your team will likely fail if you don't manage your superiors, peers and yourself properly, which is to say, I agree whole heartedly with Dee Hock's comments above.

Finishers Wanted

When I was a little boy my Mom had me memorize this little poem:

Stick to your task ’til it sticks to you;
Beginners are many, but enders are few.
Honor, power, place and praise
Will always come to the one who stays.

Stick to your task ’til it sticks to you;
Bend at it, sweat at it, smile at it, too;
For out of the bend and the sweat and the smile
Will come life’s victories after a while.
—Author Unknown

I think my Mom had me memorize this poem because she knew I would need it. She understood better than I the old adage that "Life does not reward us for effort expended." Finishing is required.

For me, it is exciting to find a problem and imagine a way to solve it. The creative exhilaration in coming up with a solution that will work within all the constraints involved is almost intoxicating. I have a remarkable tolerance for ambiguity and when the major "problems" as I see them, have been solved, filling in all the details seems so much less important. The hard design work has been done. There's perhaps little glory in all the simple, small and detailed work needed to connect the dots and make the grand vision a reality. However, software is ultimately just simple 1s and 0s and if you don't fill in all the details, then all you are left with is a dream. You've got to have both the vision and the finishing of all those tiny details.

"This is all your app is: a collection of tiny details." - Wil Shipley

Missing a few details can drastically reduce the value of the whole idea. I guess that's why I love Mac software so much: There's the constant demand from both the users and my peers for my concerted effort across the entire spectrum of "pie in the sky" ideal to actual, practical details in implementation. To make it work in software, you need to consistently execute well across the whole spectrum of work. Let me underscore the words consistently execute again, they are very important.

Matt Ball recently wrote a nice post about some up and coming Mac developers that worked so hard on their first release, but since then have produced relatively little. They haven't created new apps, updated their 1.0 apps, even posted to their blogs. Some still have ideas in picture form posted in all their high fidelity glory, but with no application to show or sell to the customers that have been waiting to see the finished product. These developers seem to be struggling with consistently executing against their plans.

Matt goes on to explain that he thinks this is related to their young age. Most of these developers are young (19 years old) and he thinks suffer from some kind of "shiny ball syndrome" where they are easily distracted from one project to the next. I don't know the developers, and they could be easily distracted or they could have absolutely justifiable reasons for their delays, but the result is the same: Doubt builds as to their ability to consistently finish their ideas. Their credibility and reputation weakens.

Many of life's failures are people who did not realize how close they were to success when they gave up. - Thomas Edison

I don't think it's age. I think that's far too simple an answer. I know developers in their 50s who struggle from this exact same problem. It's not size or lack of resources either. Look at Microsoft. Here's a company where a large part of their problems revolve around consistently producing, not a lack of money or great people or innovative ideas.

The idea is not the thing!

One part of the problem comes from patent law. There is a remarkable and universally held assumption that ideas are worth a great deal. I will not say ideas are worthless, but they are worth far less than most of us realize. Even the most simple idea takes remarkable effort, and follow through to get designed, built, packaged, and ultimately used by others. This is why I felt My Dream App was destined for difficulty. They had enthroned ideas as the product, when in reality it's all the grunt work after the idea that make the product. It's all those pesky little details and the consistent effort required to follow up and deal with each of them that matters.

Finishing is the thing!

When the iPhone was released, there was a collective groan world wide from designers who had years before envisioned the ideas that Apple had now so beautifully produced in a finished product. Kim Lenox, Senior Interaction Designer of Adaptive Path explains:

With the launch of the iPhone, I’ve been hearing many grumblings from interaction designers who’ve worked for various, well known consumer electronics companies. We can all see in the iPhone aspects of our concepts from years past that were brushed aside or died prematurely. Our concepts are suffocating under the pile of NDA verbiage, never to see the light of day. What sets our mere concepts apart from this final product however, is a company with leadership who has the fortitude to take the risk, find the budget, and push the technology for the single cause of designing compelling user experiences. Apple got it right.

Amazing isn't it? Once again, it's all about execution and finishing, not just the ideas. Leadership is important for sure, but finishing the job in a company is so much more than Steve Jobs simply saying, "We're going to build an iPhone and it will have a compelling user experience." It's thousands of decisions made by hundreds of employees at Apple and elsewhere. It's dealing with setback after setback and still pushing forward. It's taking the right calculated risk (EDGE and AT&T) and saying no to other things (10.5 on time, a Dev SDK) in order to finish. That is the task of finishing and at Apple, it seems to be part of their DNA.

Tranquil and Steady Dedication of a Lifetime

One of the most important attributes of a software company I would like to work for, comes from an idea the late Adlai Stevenson a U.S. Democratic politician explained when referring to patriotism:

What do we mean by patriotism in the context of our times? I venture to suggest that what we mean is a sense of national responsibility ... a patriotism which is not short, frenzied outbursts of emotion, but the tranquil and steady dedication of a lifetime.

In a great software company, there wouldn't be "short, frenzied outbursts of emotion" but a consistent focus on finishing in a steady and sustainable manner. My guess is that those prone to "putting on a big, glitzy show" and those that don't effectively resist the "constant bombardment of new and exciting things to try out" will have set themselves up as an unsustainable business, and ultimately end up disappointed.

Saying No: a feeling of strength in reserve.

One of the biggest challenges is just saying no to things. What's hard about this is often you need to judge between what is "good", what is "better" and what is "best". In order to do that which is "best", you will, you must say no to many, many things that are "good" and "better". This is heart wrenching work, but choosing what you do now to remain focused and finishing, this is your competitive advantage. When asked what work he was most proud of from among his work at Apple, Steve Jobs famously said, "All the products we didn't ship." Many people and businesses talk about focus and priorities, but very, very few actually finish the idea and follow through with the well executed decision making and focus required.

“You must always work not just within but below your means. If you can handle three elements, handle only two. If you can handle ten, then handle five. In that way the ones you do handle, you handle with more ease, more mastery and you create a feeling of strength in reserve.” - Pablo Picasso

Keep Moving Forward!

There is a scene in Disney's animated movie Meet the Robinsons that I love. The story is of a young boy inventor who is learning. During this particular scene he is trying hard to fix a peanut butter and jelly gun, used to automate sandwich building. Everyone is watching him and it looks like he's going to succeed, finally the time comes to try his fix. The whole thing explodes sending peanut butter and jelly everywhere and onto everyone in the room. He is devastated, but immediately he hears cheers and people start to comment on what a great failure that was! "You Failed!" "And it was awesome!" "Exceptional!" "Outstanding!" "Uh, I've seen better." "From failing you learn, from success, not so much." They congratulate him like he succeeded. They ultimately propose a toast to his brilliant failure. He is stunned. The motto of this family is: Keep moving forward!

This is a good motto for anyone working with software. The challenges are so great and the problems so complicated and frequent, you simply must have the determination to keep moving forward, to and through the finish. Start small and build momentum and keep finishing small things, just to keep in the habit of it.

This is not always easy. Sometimes I would come home from work so frustrated with how slow things were going and how little progress was being made, I'd tell my wife I just needed some time alone to cool down. I'd go into my room, open my laptop and write a blog post. I'd post it and point to it while saying to my wife, "There, I did it. I produced something today! It may not be much, but at least I produced something tangible!" You've got to keep in the habit of producing or finishing. You can't let those muscles atrophy.

One of the best development techniques I've seen over the years is test driven development. The pattern is to build a small test that represents an improvement you want to make to your program. Once the test is built, run it and watch it fail. Then write just enough code to make the failing test pass, then run the code and watch the test pass. Repeat. This tends to lead to low coupling and good cohesion and a reasonable test bed. The real hidden value is regular focus on tangible completion in a consistent way, over time. Just keep moving forward step by step and then after some time you'll be impressed as you look back on the mountain of work you've accomplished by such simple means with constant effort.

There are bugs to be fixed, old code to re-examine and refactor, performance problems to analyze and improve, build automation, test automation and website improvements, help docs to write, blogs to read, posts to write, ideas to explore, customers to contact, emails to read and write. Your job is to choose which of all of these you will do now, and then keep moving forward. Those who master the art of consistently and sustainably producing value, are setup for success. Be one of them. Don't quit. Don't stop. Focus on consistently finishing something of value, no matter how small. That's what the world will pay you for, and since so few seem to stick to it, there's plenty money in play for those who pay the price to consistently finish the job.

The Perfect Laptop

Business Week's recent cover story on Lenovo's new ThinkPad X300 laptop caught my attention. Can you imagine spending 2 years working on a super thin, super light laptop for release in February 2008 and then have Apple announce the MacBook Air on January 15th? What a commotion must have been had at Lenovo after Jobs' keynote!

It turns out that the X300 is actually lighter than the MacBook Air when configured without the DVD drive. It apparently also snugly fits into a mailing envelope! It has 3 USB ports and an Ethernet port and includes a solid state drive as the only drive option. What's really striking about the X300 is Lenovo's whole approach to the project. When they think of the "perfect laptop" they don't see the svelte curves or shiny metal jewel that Apple sees, they see 90 degree angles, boxy, matte-black, computer that looks all business. David Hill, Lenovo's chief designer and "keeper of the ThinkPad tradition" said it best: "I'm a bit tired of looking at silver computers, I'd never wear a silver business suit."

Despite the fashions of the day, Lenovo is not only trying to remain true to, but underscore the original ThinkPad design by Richard Sapper. I'm impressed by this. They are trying to build an equally, if not more impressive laptop than the MacBook Air, and retain their own identity in the process. It's both courageous and unique these days. In some ways it says something about the times that "simple, elegant, matte-black machines with precise, 90-degree corners" would be thinking differently, while so many are trying to "be like Apple." My applause goes to Lenovo for being themselves! Well done!

More iPhone Features

If the folks over at Gear Live have the scoop on the newest iPhone firmware update, it looks like it will add some very cool features. My favorite will absolutely be the "Locate Me" feature added to the Google Maps application. Gear Live servers are slammed right now, but here are some of the small resolution images that look very authentic to me. With every iPhone software update, phone manufacturers everywhere are wishing they had a reliable way to distribute fixes and add features. Apple really has a competitive advantage with their ability to update the iPhone in the field.

The GM of MacBU wants to talk to You!

The general manager of the Macintosh Business Unit at Microsoft is Craig Eisler. He's been here now for just over 4 weeks. It's been fun to watch him step into his new role and if nothing else watch as everyone adjusts to a new dynamic leader. Craig seems to be just that, a high energy, leader. His transparent nature and naturally positive perspective on things has just instantiated itself on our official MacMojo blog. He's asking for suggestions on what you'd like to see different, feature requests, even topics that you'd like to see him personally address on the blog. Right now there are only 39 comments. Please, if you've ever wanted MacBU to do "X" differently, now is your chance. Get in there and leave a comment.

Apple: Confidence vs. Protectionism

Today Apple announced that all songs from EMI will be available free of DRM (digital rights management) limitations. In the past it was like this for EMI music on iTunes:

$0.99/song

$10.00/album

AAC at 128 kbps

All music with DRM (only playable on 5 computers, can't burn in same playlist over 7 times, only playable by Apple applications or devices)

Starting in May 2007, all EMI music will also be available as follows:

$1.29/song

$10.00/album

AAC at 256 kbps

No DRM

This affects not only music but music videos. From the press release:

iTunes will also offer customers a simple, one-click option to easily upgrade their entire library of all previously purchased EMI content to the higher quality DRM-free format for 30 cents a song. All EMI music videos will also be available in DRM-free format with no change in price.

Famous business man, Warren Buffett once said: “In business, I look for economic castles protected by unbreachable ‘moats’.”

"In days of old, a castle was protected by the moat that circled it. The wider the moat, the more easily a castle could be defended, as a wide moat made it very difficult for enemies to approach. A narrow moat did not offer much protection and allowed enemies easy access to the castle. To Buffett, the castle is the business and the moat is the competitive advantage the company has. He wants his managers to continually increase the size of the moats around their castles.

When looking to purchase a business, Buffett pays careful attention to a business he understands not just in terms of what the business does but also of “what the economics of the industry will be 10 years down the road, and who will be making the money at that point.” He is “also looking for enduring competitive advantages.” This, in a nutshell, is what makes a company great: the width of the moat around the company’s core business."

Apple has decided that the enormous moat it has in DRM is not as valuable as making customers feel unlimited by their technology. This is like Apple sending forth from its impenetrable castle and scheduling a battle, say next month on the open valley, Apple against everyone, all sportsmanship like. This kind of courage and confidence is something unique indeed. So what of Buffet's moats and competitive advantage analysis? I think it still holds, it's just that Apple's sustainable competitive advantage is their deep trust in the inherent value of their products and the experiences they provide. Almost no one has that these days.

Business Blogs

This is part 2 in my "Blogs I Read" series. I hope you find it useful.

Unitus Microfinance Blog - Unitus Employees - Feed

Unitus is a very cool company that focuses on alleviating global poverty by increasing access to microfinance. What I like best about this company is that they are proving that "doing the right thing" (helping the poor) doesn't just make sense in a non-tangible-good-karma-kind-of-way, it actually makes ROI business sense! We need more companies like this.

Sviokla's Context - John Sviokla - Feed

This is one of my favorite blogs. From his web page: "Dr. John J. Sviokla is vice chairman of Diamond Management & Technology Consultants, Inc., and serves on the firm’s Board of Directors as Global Managing Director of Innovation and Research. For the past nineteen years, Dr. Sviokla has been pursuing one simple question: How can executives create value with technology? He is a frequent speaker at executive forums and guest professor at institutions including Harvard, MIT, the London Business School, and Oxford." Every post is interesting, well written and thought provoking. Simply put, if you're interested in business, you'll want to read as many of his archived posts as you can.

the legal thing... - Michael Dillon - Sun General Council - Feed

You can't have a really successful business without getting involved with the legal side of things. It's very much the context in which the game of business is played. For "legal reasons" it's rare to find an interesting lawyer blog, but to find a General Counsel blogging, well that's some thing very unusual. It's a new blog, but so far it's been worth the read.

Wall Street Breakfast - Seeking Alpha Staff - Feed

One page annotated Wall Street Journal summaries. What can I say, it's quick and informative. It helps me put businesses and industries in context.

Web Development for My Dad

This is kind of a test, since I don't know what kind of expertise exists with you my faithful reader, but I need some advice, or rather, I need some advice for my Dad. He's 55+ and looking at getting back into the workforce and one option that has piqued his interest is web development. The question is this: What should he use as his web platform and why? Options that I've looked into are: Ruby on Rails on Mac OS or Linux WebObjects on Mac OS ASP.NET on Windows PHP on Mac OS or Linux Witango on Mac OS or Windows Note: I'm sure I've missed some others, but I think these are the big players. Keep in mind that he's used the Mac OS all his life as the basis for several of the businesses he's started over the years, so he'd like to stay developing on the Mac if at all possible. But it's not the end of the world if he's got to switch platforms. This has got to be a question others have asked, so if there's some web page that answers this directly, I'm sorry I haven't found it yet, but please leave the URL in the comments. Am I the only one that finds making a rational comparison in web development platforms difficult?

Webcast on Entourage and Exchange

I've followed the Mac enterprise space for years now and I have always enjoyed watching the webcasts at MacEnterprise.org (formerly macosxlabs.org) The next webcast scheduled for tomorrow, June 20th 2006, will be "an overview of cross-platform collaboration with Entourage's Exchange connectivity" One of the MacBU bloggers, Andy Ruff will help out with the presentation and answer questions. Check it out.